GCFCG
P.O. Box 683
Columbia, MD 21045
Greater Columbia Fantasy Costumers Guild
Procedure for Voting by Absentee Ballot
The Greater Columbia Fantasy Costumers' Guild Inc.
P.O. Box 683
Columbia, MD 21045
P.O. Box 683
Columbia, MD 21045
Absentee Ballots: All active members have the right to provide absentee ballots for Elections where they will not be physically present.
a) All Absentee Ballots must be received in the Corporation Post Office Box by one (1) full week immediately prior to the day of the Election. Only Active Members of the Corporation whose dues are current at the time of the election, or may be paid on the day of the election as long as said members have not fallen into Lapsed status. Lapsed members must renew their memberships according to the By-Laws, and are not eligible to vote for or run for office.
b) The Absentee Ballot shall consist of a plain piece of 8 ½ x 11” paper, listing the issues or name of the offices, followed by a yes, no abstention, or the name of Active Members for whom one is voting. If the ballot is for an Election, one need not vote for all the offices.
c) The Absentee Ballot must be mailed inside a sealed envelope with each voting member's name and address printed in the upper left hand corner, and the words “Absentee Ballot” printed on the envelope. The legal signature(s) of the voting member(s) must appear on the reverse (flap) side of the envelope.
d) More than one (1) Absentee Ballot may be mailed in a single envelope, but there must be only one (1) ballot (member's vote) per piece of paper. The names and signatures of all members whose ballots are contained inside the enveloped must appear on the outside of the envelope. The ballot envelope must NOT contain anything except for the Absentee Ballot(s).
e) Envelopes containing all Absentee Ballots received by the cut-off date, will be opened at the election meeting after the Treasurer and Vice President (Parliamentarian) certify that the names and signatures that appear on the outside are those of current Active Members. All ballots will be removed from their envelopes and will be turned over to the elections committee still folded and in such a fashion as to maintain confidentiality.